To obtain the benefit of using the management reports available for this functionality, you have to use Sales Orders and Purchase Orders in conjunction with the Bulk Despatch and Bulk Receival functions.

Two PRODUCTION AND PACKAGING System Parameters ('Bulk: Despatch Entry, Open Orders Only' and 'Bulk: Des/Rec, Match Stock on Order') impact on the BULK RECEIVAL ENTRY and BULK DESPATCH ENTRY options. Please see HELP on these Parameters.

Bulk Wine Purchases

Step 1: Create a Bulk Wine Stock Item in STOCK REFERENCE MAINTENANCE, STOCK ITEMS according to your internal procedures. The Area of Use 'Purchases' have to be set to "YES" for this Bulk Wine only.

Step 2: Create a Purchase Order using PURCHASE ORDERS, PURCHASE ORDER ENTRY for the Bulk Wine created in Step 1. Enter the correct purchase price per litre.

Step 3: Use BULK RECEIVAL/DESP. OPERATIONS, BULK RECEIVAL ENTRY to create a receival of the Bulk Wine. Select "Purchase" in the 'Type' field and enter the Purchase Order number created in Step 2. Update the Bulk Receival. This will place the wine in the Vessel as well as on the Stock Item with costs.

Step 4: Go to PURCHASE ORDERS, PURCHASE ORDER RECEIPT ENTRY and receive the Bulk Wine. This process will update the General Ledger and the Creditor's account if an Invoice Reference was entered.

Step 5: Go to BULK RECEIVAL/DESP. HISTORY, BULK RECEIVAL RECONCILLIATION to ensure that all Bulk Wine Purchase entries were processed. This report can be run monthly before Month End to ensure that all transactions are included in the financial figures.

Bulk Wine Sales

Step 1: Use STOCK REFERENCE MAINTENANCE, STOCK ITEMS option to set the Area of Use field 'Sales' to "YES" on the Bulk Wine Stock Item you want to sell.

Step 2: Create a Sales Order using SALES ORDERS, SALES ORDER ENTRY for the Bulk Wine to be sold. Remember to enter the correct selling price per litre.

Step 3: Use BULK RECEIVAL/DESP. OPERATIONS, BULK DESPATCH ENTRY to create a despatch of the Bulk Wine. Select any one of "Domestic", "Export", "Domestic Contract" or "Export Contract" in the 'Type' field and enter the Sales Order number created in Step 2. Update the Bulk Despatch. This will remove the Wine from the Vessel and the Stock Item.

Step 4: Confirm the Sales Order using SALES ORDERS, SALES ORDER CONFIRMATION to change the Sales Order into an Invoice. Print the Sales Invoice and update it. This will update the General Ledger and the Debtor's account.

Step 5: Go to BULK RECEIVAL/DESP. HISTORY, BULK DESPATCH RECONCILLIATION to ensure that all Bulk Wine Sales entries were processed. This report can be run monthly before Month End to ensure that all transactions are included in the financial figures.