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obtain the benefit of using the management reports
available for this functionality, you have to use Sales
Orders and Purchase Orders in conjunction with the
Bulk Despatch and Bulk Receival functions.
Two PRODUCTION AND PACKAGING
System Parameters (‘Bulk: Despatch Entry, Open
Orders Only’ and ‘Bulk: Des/Rec, Match Stock
on Order’) impact on the BULK RECEIVAL ENTRY and
BULK DESPATCH ENTRY options. Please see HELP on these
Parameters.
Bulk Wine Purchases
Step 1: Create
a Bulk Wine Stock Item in STOCK REFERENCE MAINTENANCE,
STOCK ITEMS according to your internal procedures. The
Area of Use ‘Purchases’ has to be set to
“YES” for this Bulk Wine only.
Step 2: Create
a Purchase Order using PURCHASE ORDERS, PURCHASE ORDER
ENTRY for the Bulk Wine created in Step 1. Enter the
correct purchase price per litre.
Step 3: Use BULK RECEIVAL/DESP. OPERATIONS, BULK
RECEIVAL ENTRY to create a receival of the Bulk Wine.
Select “Purchase” in the ‘Type’ field
and enter the Purchase Order number created in Step
2. Update the Bulk Receival. This will place the
wine in the Vessel as well as on the Stock Item with
costs.
Step 4: Go to PURCHASE ORDERS, PURCHASE ORDER RECEIPT
ENTRY and receive the Bulk Wine. This process will
update the General Ledger and the Creditor’s
account if an Invoice Reference was entered.
Step 5: Go
to BULK RECEIVAL/DESP. HISTORY, BULK RECEIVAL RECONCILIATION
to ensure that all Bulk Wine Purchase entries were processed.
This report can be run monthly before month end to ensure
that all transactions are included in the financial
figures.
Bulk Wine Sales
Step 1: Use
STOCK REFERENCE MAINTENANCE, STOCK ITEMS option to set
the Area of Use field ‘Sales’ to “YES”
on the Bulk Wine Stock Item you wish to sell.
Step 2: Create
a Sales Order using SALES ORDERS, SALES ORDER ENTRY
for the Bulk Wine to be sold. Remember to enter the
correct selling price litre.
Step 3: Use BULK RECEIVAL/DESP. OPERATIONS, BULK
DESPATCH ENTRY to create a despatch of the Bulk Wine.
Select any one of “Domestic”, “Export”, “Domestic
Contract” or “Export Contract” in
the ‘Type’ field and enter the Sales
Order number created in Step 2. Update the Bulk Despatch.
This will remove the Wine from the Vessel and the
Stock Item.
Step 4: Confirm the Sales Order using SALES ORDERS,
SALES ORDER CONFIRMATION to change the Sales Order
into an Invoice. Print the Sales Invoice and update
it. This will update the General Ledger and the Debtor’s
account.
Go to BULK RECEIVAL/DESP. HISTORY, BULK DESPATCH RECONCILIATION
to ensure that all Bulk Wine Sales entries were processed.
This report can be run monthly before month end to ensure
that all transactions are included in the financial
figures.
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